The year is speeding to a close, and at Magic Function Hire, we’re looking forward to helping quite a few clients to tailor the year-end functions of their dreams. Over the years, we’ve become very proficient at setting up these kinds of functions; here’s what we’ve learned along the way:
Get the earliest start you can
The earlier you start your year-end event planning, the more likely you are to get the venue you want at the rate you need it. In fact, if you can start planning in May already, you’re in the pound seats. That time of the year, everyone else is still focussed on other things, and you can swoop in and scoop up the best spot to host your event. However, if you’re only reading this now and you realise you’ve left things a little late, don’t fret. Just get on it ASAP. There are people who leave it to the first week in December to get their ducks in a row, so you still have an advantage – use it!
Partner with professional suppliers
The fastest way to derail your year-end function planning schedule is to try and do it all yourself. You will go bonkers. Your best bet is to collaborate with professional suppliers with a proven track record to take some of the pressure off yourself. Better yet – see if you can find a supplier that can help you with more than one aspect of the planning, so you can tick multiple boxes at once, e.g. a single point of contact for décor, crowd control barriers, tents, etc.
Use a digital platform to keep track of tasks
If you are planning quite a large event with many different people involved, you may want to think about using a digital platform to keep track of who needs to do what, when and with the help of whom. It helps to get it all organised on a platform that everyone can access and contribute to from their own devices. Platforms like Wrike and Trello are user-friendly and simple to use. Go on, give it a go – you might just start to use it in other aspect of your business as well!
These are just a few of the ways in which you can streamline the organisation of your 2017 year-end function. If you already feel you’ve left it to late, and you require a helping hand to pull it all together, get in touch with the helpful Magic Function Hire team today. Let us help you in smoothing the way to a memorable occasion – it’s what we do best!