When you’re putting together a wedding, corporate event or special occasion that requires décor rental, getting an accurate quote from rental businesses can sometimes prove a little difficult. This can cause quite a few headaches when you’re trying to adhere to a budget. Over the years, we have learned which questions to ask before we prepare a quote for a new client, so we thought we’d share our hard-won wisdom, so you can benefit from our experience.
THE THINGS YOUR DÉCOR RENTAL SPECIALIST NEED TO KNOW
What exactly do you need?
This may seem a little obvious, but giving your rental specialist the exact number of the items you require, as well as the specifications thereof, will really streamline the quotation process. If they have to email or call back and forth to get the information from you, it will take much longer to receive your completed quote. Remember, quoting is only a fraction of the administration that crosses a rental specialist’s desk in the course of a day. If they have all the numbers in front of them from the start, they will be able to give your quote their undivided attention and reply swiftly.
Where will your event take place?
Where your event takes place, and whether you are able to collect and drop off your décor elements yourself will have a direct bearing on the quote you receive. Delivery and collection may sometimes be included in the rental price, but will almost always be subject to a predetermined distance. Be sure to let your rental specialist know what the case will be with your event.
What is your budget for your décor elements?
Even though rental agencies work within tight margins and probably won’t be able to provide a discount to suit your budget, they can advise you on alternative options if they know what you need and how much you have to spend. They know their merchandise and could point out more affordable options if you need to trim your expenses.
If you follow these guidelines, chances are the quote you receive from your chosen décor rental specialist will almost completely accurate. Doing your homework before you engage your service providers allows them to give you the best service possible and helps to streamline your budgeting and planning leading up to your event.
Do you have any further questions regarding Magic Function Hire quoting procedures? Get in touch! We’re more than happy to answer all your questions so you can enjoy a fuss-free décor rental experience from start to finish.